We are looking for a friendly, organized, and proactive HR Admin Cum Receptionist to manage front desk responsibilities while providing administrative support to the HR department. This role is ideal for someone who enjoys multitasking, interacting with people, and supporting day-to-day office and HR operations.
Detailed Responsibilities
Front Office & Reception Management
Welcome and assist visitors, clients, vendors, and candidates professionally
Handle incoming calls, emails, and inquiries; redirect to relevant departments
Maintain visitor records and ensure security protocols are followed
Coordinate meeting room bookings and assist with arrangements
Handle couriers, dispatches, and official correspondence
Ensure reception area is presentable at all times
HR Administration Support
Maintain employee files (physical & digital) with complete documentation
Assist in recruitment processes:
Posting job vacancies
Screening resumes
Scheduling interviews
Coordinate onboarding activities:
Collecting documents
Preparing employee ID cards
Orientation coordination
Assist in offboarding procedures including exit formalities
Maintain attendance, leave, and shift records
Assist HR in preparing letters:
Offer letters
Appointment letters
Confirmation letters
NOC, warning letters, and experience letters
Support payroll coordination by sharing attendance and leave data
Office Administration
Monitor office supplies and place orders when required
Coordinate with vendors for pantry, stationery, maintenance, and housekeeping
Assist in organizing company events, meetings, and trainings
Maintain office assets and inventory records
Support compliance and documentation as instructed by management
Key Performance Indicators (KPIs)
Professional front desk management and visitor handling
Accuracy and completeness of employee records
Timely HR documentation and coordination
Effective communication with employees and management
Office operations running smoothly without delays
Qualifications & Experience
Bachelor’s degree in HR, Business Administration, or relevant field
1–3 years experience in HR Admin / Receptionist / Office Admin role
Freshers with strong communication skills may also apply
Knowledge of basic HR processes and labor laws is an advantage
Skills & Competencies
Excellent verbal and written communication
Strong organizational and multitasking skills
Proficiency in MS Office (Word, Excel, Outlook)
Professional appearance and positive attitude
Ability to maintain confidentiality and handle sensitive information
Time management and problem-solving skills
