Job Title: Administrative Assistant / Front Desk Receptionist
Location: Dubai, UAE
Employment Type: Full-time
We are seeking a proactive, organized, and professional Administrative Assistant / Receptionist to join our team. The ideal candidate will manage front office operations and provide high-quality administrative support to ensure smooth daily business operations.
This role requires someone who is confident in engaging with clients, creating a welcoming atmosphere, and effectively communicating with both internal and external collaborators, including government entities, banks, and service providers.
Key Responsibilities:
* Front Office & Client Relations
* Welcome and assist clients and visitors with professionalism, ensuring a positive first impression.
* Handle phone calls, emails, and general inquiries efficiently and courteously.
* Manage meeting room bookings, refreshments, and office hospitality arrangements.
* Support client meetings, ensuring smooth coordination and excellent service delivery.
* Administrative Support
* Provide day-to-day administrative and clerical assistance to management and various departments.
* Maintain organized and confidential company records, files, and documentation.
* Prepare letters, reports, and internal communications as required.
* Coordinate meetings, manage calendars, and arrange travel or logistics when needed.
* Communicate confidently with authorities, governmental bodies, banks, telecommunications providers, notaries, and suppliers to manage official processes and documentation.
* Ensure office supplies, stationery, and general office needs are maintained.
Requirements:
* Bachelor’s degree in Business Administration, Management, or a related field.
* 2–5 years of experience in an administrative or reception role in the UAE.
* Confident communicator with the ability to interact professionally with clients, government entities, and external service providers.
* Excellent organizational and multitasking abilities with strong attention to detail.
* Proficient in Microsoft Office (Word, Excel, Outlook) and digital document management systems.
* Professional, service-oriented attitude and ability to handle confidential information with discretion.
* Professional fluency in English is required.
* Strong sense of initiative, reliability, and ability to work independently when required.
Preferred Qualifications:
* Knowledge of Arabic or Italian is an advantage.
* Basic understanding of compliance (e.g., AML, KYC, corporate documentation, or government portals) is considered a plus.
Why Join Us:
* Opportunity to grow your career in administration and client relations within a professional and supportive environment.
* Direct exposure to interactions with government authorities and financial institutions.
* A collaborative and inclusive workplace culture that values professionalism, precision, and continuous learning.
* Competitive compensation and benefits package in full accordance with UAE Labor Law (annual leave, public holidays, health insurance, end-of-service benefits, etc.).
* Modern and welcoming office environment with a strong focus on professional development.
