IMOS Real Estate LLC | Dubai
Are you the master of order in a high-velocity environment?
At IMOS Real Estate, we operate at the intersection of vision, strategy, and rapid execution. Our leadership team is fast-moving and high-energy. We are looking for a highly organized, logically driven Executive Assistant who doesn't just manage a calendar, but builds the systems that allow our C-Suite to focus on scaling the business.
The Mission
Your role is to be the operational backbone of the C-Level office. You will protect the CEO’s time, streamline his workflows, and ensure that every logistical detail—from high-stakes meetings to international travel—is executed with surgical precision.
Key Responsibilities
Strategic Gatekeeping: Act as the primary point of contact and "filter" for the C-Level office. You manage the flow of people and information, ensuring the leadership team stays focused on high-priority objectives.
Seamless Logistics & Travel: Full-spectrum management of complex travel itineraries (flights, hotels, visas, ground transport). Your goal is a "zero-friction" experience where the executives only need to show up.
Process Architecture: You don’t just use tools; you optimize them. You will build and maintain advanced tracking systems and workflows in Google Sheets/Excel to monitor tasks and deadlines.
High-End Hospitality & Networking: Represent IMOS with poise. You will coordinate VIP dinner reservations, manage small-scale networking events, and ensure every guest receives a world-class welcome.
Proactive Problem Solving: You possess the "anticipation gene." You identify potential bottlenecks or scheduling conflicts and resolve them before they ever reach the CEO’s desk.
Ironclad Discretion: You will be privy to sensitive deals and high-level strategy. Absolute loyalty and confidentiality are non-negotiable foundations of this role.
Your Profile
The Blueprint: You are a natural "system-builder." You thrive on logic, efficiency, and creating order out of complexity.
Technical Excellence: Expert-level proficiency in Excel / Google Sheets (formulas, data organization, and automation).
Communication: Flawless professional English (written and spoken). German is a significant advantage.
Work Ethic: You are fiercely independent and solution-oriented. You don’t wait for instructions; you see a need and execute.
The Dubai Standard: You understand the local business culture and the level of service required in the premium real estate sector.
What We Offer
A high-impact role at the heart of a dynamic, growing firm in Dubai.
The autonomy to design and implement your own administrative systems.
A workplace that values direct communication, logical reasoning, and results
