Operations Admin, Compliance & Recruitment Officer (Logistics)
? UAE
? Full-Time | 6 Days per Week
About Us
We are a growing logistics company managing multi-site delivery operations across the UAE. We are seeking a highly organized and proactive Operations Admin, Compliance & Recruitment Officer to oversee daily reporting, workforce administration, documentation compliance, driver recruitment, and payroll coordination across all operational sites.
This role is critical in maintaining structure, accuracy, and accountability across the business.
Role Overview
The Operations Admin, Compliance & Recruitment Officer will act as the central administrative controller across all sites. This includes daily performance consolidation, attendance and payroll validation, employee documentation management, visa coordination, and active driver recruitment to support operational growth.
The ideal candidate is structured, analytical, detail-oriented, and capable of managing both data and people processes efficiently.
Key Responsibilities
? Daily Reporting & Performance Consolidation
Collect and verify daily operational reports from all sites
Consolidate KPIs (delivery performance, productivity, attendance, fleet metrics)
Prepare daily executive summary reports for senior management
Track trends and highlight operational gaps
Maintain daily accounting and performance tracking sheets
? Attendance & Workforce Monitoring
Track daily attendance across all sites
Monitor lateness, absences, and no-shows
Coordinate with site supervisors for validation
Maintain overtime and deduction logs
? Payroll Oversight
Prepare accurate payroll inputs (attendance, overtime, fines, bonuses)
Track deductions (traffic fines, penalties, advances)
Coordinate with finance before salary processing
Ensure payroll accuracy and compliance
? Fines & Fleet Compliance
Track traffic fines and operational violations
Maintain deduction and clearance records
Coordinate with drivers and fleet team for documentation
Monitor compliance and expiry records
? Employee Documentation & Compliance
Maintain a complete digital document library for all employees
(Emirates ID, passport, visa, labor contract, driving license, insurance, etc.)
Manage signed agreements, policies, NDAs, and acknowledgments
Track document and visa expiry dates
Ensure full documentation compliance at all times
? Visa & PRO Coordination
Coordinate visa applications, renewals, cancellations with designated PRO
Maintain visa tracking sheets
Ensure timely submission of required documents
Monitor expiry timelines and compliance
? Driver Recruitment & Onboarding
Source drivers through job portals, social media, and recruitment platforms
Screen candidates based on company and program requirements
Clearly explain job expectations, KPIs, salary structure, and compliance rules
Coordinate interviews with site managers
Prepare onboarding documentation and agreements
Assign and inject selected drivers into designated sites
Maintain recruitment tracking sheet and pipeline status
? Administrative Control & Support
Follow up on missing reports and documentation
Maintain organized digital filing systems
Support senior management with structured reports and analysis
Assist in process improvement and standardization
Requirements
2–4 years experience in operations admin, HR admin, logistics coordination, or recruitment
Strong Excel / Google Sheets skills (pivot tables, formulas required)
Experience handling payroll inputs and attendance systems
Experience in driver recruitment is a strong advantage
Familiarity with UAE labor and visa processes preferred
High attention to detail and ability to manage multiple sites
Strong communication and coordination skills
Ideal Candidate Profile
Structured and process-driven
Strong analytical mindset
Detail-oriented and compliance-focused
Confident communicator
Able to manage data, documentation, and recruitment simultaneously
High integrity and confidentiality
