Sales Administration Responsibilities:
1. Sales Support
• Prepare quotations, proposals, and sales contracts
• Process sales orders and ensure timely delivery coordination
• Follow up on pending orders
2. Customer Coordination
• Act as a point of contact for client inquiries
• Maintain strong relationships with customers
• Handle complaints and coordinate resolutions
3. Data Management & Reporting
• Maintain and update ERP database records
• Prepare daily, weekly, and monthly sales reports
4. Documentation & Compliance
• Maintain proper filing of contracts and agreements
• Ensure documentation complies with company policies
• Assist in tender documentation
5. Coordination
• Coordinate between sales, finance, logistics, and operations teams
• Assist in organizing sales meetings and presentations
Personal Assistant (PA) Responsibilities:
1. Executive Support
• Manage executive’s calendar, appointments, and meetings
• Arrange travel bookings and itineraries
• Prepare meeting agendas and minutes
2. Communication Management
• Draft letters, emails, and reports
• Liaise with clients, vendors, and internal teams on behalf of the executive
3. Confidential Handling
• Maintain confidentiality of sensitive information
• Handle confidential documents and reports
4. Administrative Support
• Organize files and maintain records
• Assist in event planning and coordination
• Perform general administrative tasks as required
Key Skills Required:
• Strong communication and interpersonal skills
• Organizational and multitasking ability
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Time management skills
• Attention to detail
• Ability to work under pressure
• ERP Knowledge
