We are looking for an Office Coordinator to provide administrative support to our team. You will be responsible for ensuring the smooth operation of our office, managing administrative tasks, and providing exceptional client service (on the phone). If you are a highly organized and efficient individual with excellent communication skills, we encourage you to apply.
Key Responsibilities:
• Running errands, visiting locations, or representing the director when needed.
• Oversee and coordinate daily office operations, including scheduling meetings, maintaining office supplies, and handling correspondence.
• Manage day-to-day office operations, such as answering phone calls, responding to emails, and greeting clients.
• Maintain accurate and up-to-date records, including client files, meeting notes, and other administrative documents.
• Develop and implement administrative processes and procedures to enhance office efficiency.
• Assist with financial tasks, including invoicing, expense reports, budget tracking and basic bookkeeping tasks.
• Handle confidential information with discretion and professionalism.
• Provide exceptional client service by responding to inquiries and resolving issues promptly.
• Assist with basic bookkeeping tasks and expense reporting.
• Prepare quotations, LPOs, and follow-up reports.
Qualifications:
• Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with clients.
• Highly organized and efficient, with the ability to prioritize tasks.
